Privacy Policy

DecAltra and its affiliated entities (hereinafter referred to as "we," "us," or "DecAltra") are fully committed to protecting and respecting your privacy.

This Privacy Policy, along with the Terms of Use, Cookie Policy, and any other documents referred to herein, explains how we process any personal data collected from you or provided to us. Please read this document carefully to understand our views and practices regarding your personal data and how we will treat it. This policy applies when you visit our websites, including www.decaltra.com and www.decaltra.nl, access our content, or attend our events. Visiting the website or dismissing its information notice does not constitute consent to marketing or to any processing that requires consent.

For the purposes of the General Data Protection Regulation (Regulation EU 2016/679), DecAltra, registered at Couperusweg 10, 1217TA Hilversum, The Netherlands is the data controller.

Visiting the DecAltra website

When you visit DecAltra's websites, we use Simple Analytics to understand website usage through aggregated statistics. Simple Analytics is a Dutch provider with servers in the EU. It does not use cookies or collect personal data for these statistics. The statistics include:

• Aggregated page views and referring websites.
• Approximate country and device and browser categories.

These statistics cannot be traced back to individual visitors or used to follow them across websites. We do not create individual browsing histories or link these statistics to contact details or CRM records. Simple Analytics acts as our processor under its privacy and data processing terms, available at simpleanalytics.com/privacy-policy. Personal information that you choose to send us through a form is handled separately as described below.

Completing a form on any of our websites

When you fill out a contact form, the details you send us are delivered through our own mail infrastructure and used only to answer your enquiry. We use the information you provide to ensure that the advice or information you request is as accurate as possible. We retain it to handle your enquiry and enrol you in marketing communications, if appropriate.

When responding to an enquiry, we may consult relevant records already held in our client relationship management (CRM) system, such as previous correspondence and information about your organisation, to route the request to the most suitable person. This supports our response to you and does not involve tracking your browsing or linking anonymous visitor statistics to your identity.

We may also collect information from the following third-party services for the following reasons:

• Financial business databases: To understand more about your organization when you make an enquiry about our services, we use financial business databases to learn about company structure, locations, turnover, employee counts, industry, and more. Official registration databases: To understand more about your organisation when you make an enquiry about our services, we use official registration databases to learn about years incorporated, turnover, assets, and more.
• External research: When you make an enquiry about our services, we may conduct further research into you and your organization using platforms such as LinkedIn to understand as much about you and your organization as possible so that we can provide the best possible advice with regards to our services.

The processing of personal data collected via contact forms is based on our legitimate interest in responding to enquiries and providing the information you request.

Attending a DecAltra (co-)hosted event

When you register for a DecAltra (co-)hosted event we collect the following personal data:

• Your Name
• Country
• Email Address
• Phone Number
• Company Name
• Job Title
• Position

During the Event, DecAltra may make recordings, take photographs and/or make screenshots of online sessions. For instance, if you actively participate in a Q&A session, we may create a record of your interaction. A record and photograph will contain your image and may contain the submission that you make to the Q&A.

We will use your personal data for the following purposes:

• To register you as an Event attendee.
• To provide information before, during and after the Event relevant to your attendance by e-mail or telephone. For example, we may send you an email recapping the Event.
• We may use your photograph and a record of you during the Event for internal business and external marketing purposes e.g., to report about the Event on our website or social media channels.
• With your explicit consent, DecAltra may share your personal data with third parties, like suppliers, partners and/or sponsors of the Event.

Our associated processing grounds are our contractual obligation towards you as an attendee of the Event, our legitimate interest in reporting on the Event as part of our marketing communications and your consent.

Direct Marketing

Under the General Data Protection Regulation (GDPR), legitimate interests may provide a basis for direct marketing where the processing is necessary and those interests are not overridden by the individual's interests or fundamental rights and freedoms. This does not replace any consent required by the rules governing electronic marketing.

DecAltra processes personal data for direct marketing, via electronic means such as email. If third-party providers are used for the provision of personal data for electronic direct marketing, DecAltra ensures that a legitimate Data Processing Agreement is in place.

A website visit does not subscribe you to marketing communications, while completing a contact form on one of our websites does.

If you receive an email from us and no longer wish to do so, you can opt-out of all DecAltra's electronic direct marketing by clicking the 'Unsubscribe' link included in all our communications. Alternatively, you can request to be removed from our databases by contacting [email protected] (for more information, see the 'Your Rights' section of this privacy notice).

We have assessed our reliance on legitimate interests where applicable and have made our Legitimate Interest Assessment available on request at no cost by emailing [email protected].

Disclosure of your information

We may share your personal information with members of our group, including our subsidiaries, ultimate holding company, and its subsidiaries as defined in article 2:24 of the Dutch Civil Code.

In addition, we may share your information with selected third parties, such as credit reference agencies, to assess your credit score if it is necessary to enter a contract with you.

We may also disclose your personal information to third parties in the following situations:

• If we sell or buy any business or assets, we may disclose your personal data to the prospective seller or buyer of such business or assets.
• If DecAltra or its assets are acquired by a third party, personal data held about customers will be one of the transferred assets.
• If we are under a legal obligation to disclose or share your personal data, or to enforce or apply our Terms of Use and other agreements, or to protect the rights, property, or safety of DecAltra, our customers, or others. This may involve exchanging information with other companies and organizations for fraud protection and risk reduction.
• In these situations, processing and disclosure of your information is done lawfully based on our legitimate interest, specifically for business or group restructuring and legal obligations.

Storage of your personal data

We take the security of your personal data seriously. Details submitted through website contact forms are handled through our own mail infrastructure. Other personal data described in this policy is stored securely on our own network and third-party platforms, such as Hubspot. In all instances, data is stored in European Data Centres.

Access to information in our systems is restricted to DecAltra staff members with sufficient user privileges. We have implemented strict procedures and security features to prevent unauthorized access to your personal data. However, it is important to note that the transmission of information via the internet is not completely secure. Despite our efforts to protect your personal data, any transmission of information to our site is at your own risk.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by unsubscribing from electronic communications using the unsubscribe link on all our marketing emails or by requesting in writing to [email protected].

Please note that our site may contain links to and from third-party websites. If you follow a link to any of these websites, please note that they may have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites. Our site does not load advertising content or share visitor data with advertising networks.

You also have the right to:

• Request that any personal information we collect and hold on you be updated or corrected.
• Request a copy of any personal information we collect and hold on you.
• Request that any personal information we hold on you be transferred to another data controller.
• Request that we restrict the ways we process your personal data (such as for sales, marketing, or email communications).
• Object to any of the ways we process your personal data.
• Request that we delete any or all your personal data

You may exercise any of the above rights by contacting us:

• By email to [email protected].
• In writing to the Data Controller:
  DecAltra
  Couperusweg 10
  1217TA Hilversum
  The Netherlands

There is no cookie consent settings panel on the current website because it does not use device storage that requires consent. You can clear the limited device storage through your browser settings. To exercise your personal data rights, use the contact details above.

Changes to our privacy policy:

Any changes we make to our privacy policy in the future will be posted on this page and, if appropriate, notified to you by email. Please check back regularly to see any updates or changes to our privacy policy

Contact

For any questions about this privacy policy, you can contact us:

• By email to [email protected]
• DecAltra
  Couperusweg 10
  1217TA Hilversum
  The Netherlands

Complaints procedure

If you have any objections to the way we process your personal data, you can raise them with us directly by contacting us:

• By email to [email protected]
• In writing to the Data Controller
  DecAltra
  Couperusweg 10
  1217TA Hilversum
  The Netherlands

If you wish to lodge a formal complaint with our supervisory authority, you can do so by contacting the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Cookie Policy

Our websites do not use tracking or advertising cookies. We do not profile website visitors or share visitor data with advertising networks.

There is no consent banner to accept or reject because the current website does not store anything on your device that requires consent. Dismissing the information notice only records that you have seen it and is not consent to tracking or marketing.

Our Cookie Policy explains the website's cookie-less visitor statistics, limited device storage, and third-party requests.

For full details, see our Cookie Policy. If you would like more information about visitor statistics or the limited device storage described above, please contact us at [email protected].

You can clear local storage and cookies through your browser settings at any time. Blocking this storage does not affect the functioning of the site, apart from the information notice reappearing

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